Final transcript clearance system
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Date
2006
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Abstract
WFI (Work Flow Implementation) of FT (Final Transcript) is Web Based Application
that aims to provide the automation of flow of work. The problem with the existing
system is that the application form like Final Transcript Clearance form moves from
desk to desk in a predetermined order in different departments. At each desk, a task is
performed on the application form, until the application is finally approved. Each
employee process the application without knowing the actual flow. Usually in an
institute a document is approved or verified by different departments manually. Due
to this manual flow of work, much more time consumes or waste. Secondly there is
advance that form might get lost in a department and it is very difficult to trace the
lost form. We are going to develop this Web Base Application for UMT that will
facilitate the employees to work rapidly, effectively and automatically. The
participant has to move from one department to another and the existing system of the
clearance of FT is manual. So the rapidly increase in technology indulges us to
develop such system that performs the task effectively and efficiently. To solve this
problem we provide workflow for the application using open source work flow
engine. Work flow processes provide the paperless processing of the request and
approved by the employees that are designated at different places.
This product will be directly beneficial for the department employee and the
participants. The manual flow of work will be transferred on the computer system and
we will get redeem from that flow of work. The student or participant has no any
directly involvement in term of using this product but it will be beneficial for them in
case of FT clearance. The ASU employee will submit the request of FT clearance to
different departments and these departments will feedback to ASU department. The
other relevant department like PSD, PDnP, E-Lab, Book Bank (names of
departments), Library will only receive the request and response to ASU (Academic
Support Unit). ASU employee is capable of generating and forwarding of request but
the other departments only receive the request and response back to ASU. Other
departments can not generate the request but these departments only response back to
ASU.
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Keywords
Work Flow Implementation, Academic Support Unit, BS-Thesis, Computer Science